One reason to keep your financial records is so you can track your spending and ensure that you are sticking to your budget. Another reason is to have a record of your income and expenses in case the IRS ever audits you. Additionally, keeping good financial records can help you identify patterns in your spending and find ways to save money.
To keep them safe, you can consider storing them in a humidity-controlled storage.
If you store your papers and bills in a dry, cool place, they will last longer. If you put them in a humid or warm place, they will start to degrade more quickly. It’s also important to keep your documents away from light, as this can cause fading.
Let’s take a look at how you should store your most important records:
Why You Should Store Important Paperwork in a Climate-Controlled Storage
You might not think about it often, but the temperature and humidity in your office can have a huge impact on all your important papers and documents. If these levels get too high or low, it can cause the paper to warp, fade, or even disintegrate.
That’s why it’s essential to store your most important records where the temperature and humidity are controlled. A filing cabinet in a cool, dry basement is a good option, as long as there’s no risk of flooding. You can also buy a storage chest that has a built-in dehumidifier.
If you live in an area with high humidity, you’ll need to take extra care to protect your documents. Aside from controlling the temperature and humidity, you should keep your records in airtight containers to prevent them from becoming damp.
If you’re unsure how long to keep certain records, a good rule of thumb is to keep them for at least seven years. This will ensure that you have them on hand if you need them for tax purposes or other legal reasons.
How to Properly Store Documents in a Storage Unit
When you’re ready to store important documents in a storage unit, you want to be sure you’re doing it correctly:
Choose a Secure Location
When storing your documents, you want to ensure you have a secure place to keep them. Not only do you need to worry about thieves, but also natural disasters and other unforeseen events. Trusted storage facilities like Space Savers can help you with that as their services include providing safe and secure storage units.
Sort Your Files Before Storing Them
When you’re looking to store your files, it’s important to make sure they’re organized in a way that makes sense so you can easily access them. One way to do this is to sort them before you put them away.
You can organize by type – receipts, tax records, bills, and others. You can also sort by date with each folder holding documents for each year.
Prepare and Pack Your Documents Before Storing Them
If you’re planning on storing your documents for an extended period, you should take the necessary steps to prepare and pack them properly. This will help ensure that they remain in good condition and are easy to access when needed.
Storing your files in a climate-controlled storage unit is a great way to protect them from the elements. This is especially crucial if you live in an area with extreme weather conditions. Climate-controlled units maintain a consistent temperature and humidity level, which helps to keep your files in good condition. Just follow the tips above, and you can be sure your files will always be safe.
Of course, you must also choose a reliable storage facility that you can trust. Make sure that you go for one with humidity-controlled storage units and extra measures for security.
Space Savers offers secure climate-controlled storage in Birmingham, AL that you can use to safely keep all your important records. Contact us today to know more about our storage facility!